Do you have vendors in your QuickBooks file that you no longer use? Are they cluttering up your vendor list? You cannot delete vendors in QuickBooks but you can inactivate them. When a vendor is inactivated, the existing historical transactions for that vendor are preserved but the vendor is removed from the drop-down list so that it cannot be used in transactions such as purchase orders and bills.
Inactivating vendors is easy, and here’s how it’s done:
How to make a vendor inactive in QuickBooks Online:
- Navigate to Expenses (on the left-hand sidebar), then select Vendors.
- Select Make inactive in the dropdown menu beside the vendor you want to make inactive.
How to make a vendor inactive in QuickBooks Desktop:
- Navigate to the Vendor Center by clicking Vendors then Vendor Center on the top navigation bar.
- Right-click on the vendor that you want to make inactive, then select “Make Vendor Inactive”.